Fondia is a business law company helping businesses with their everyday legal needs across Estonia, Finland, Sweden and Lithuania. We combine legal expertise with a practical, human approach, and believe good work starts with people who share knowledge, support each other and feel free to be themselves.

We’re looking for a part-time Office Coordinator to help keep everyday life running smoothly for our Estonia team. If you enjoy organizing things, taking initiative and helping others, we’d love to hear from you!

Your role

You’ll coordinate practical and administrative tasks and help make our Tallinn office a welcoming place for colleagues and visitors. You’ll report to Eneli Perolainen, Baltic Managing Director, and Kätlin Hinnov, Legal Team Lead.

Your tasks will include:

Keeping the office organized, stocked and ready for the day, including supplies, groceries and errands.
Welcoming visitors and preparing meeting rooms, coffee and refreshments.
Booking flights, accommodation and other travel arrangements.
Liaising with the landlord, maintenance contacts and service providers.
Handling everyday administration, deliveries and correspondence.
Helping with document preparation, storage, archiving and sending.
Supporting practical marketing and sales-related tasks as needed.
Helping organize team gatherings and small everyday moments that bring colleagues together — your ideas are welcome!

What you’ll bring

A helpful, hands-on approach and a willingness to learn.
Good organizational skills, attention to detail and reliable follow-through.
Clear communication and confidence in asking questions and agreeing on priorities.
Confidence using everyday digital tools and discretion when handling internal information.
Fluency in Estonian and English.
Availability to work at our Tallinn office during office hours a few days a week, on an agreed part-time schedule.

You might be studying business or another subject and looking for practical experience alongside your studies. Other backgrounds are equally welcome, what matters most is your willingness to learn and take responsibility.

Why join us?

You’ll gain hands-on experience in office coordination and administration, work closely with our Estonia team and make a visible contribution to everyday office life.

You’ll be part of a company where people share knowledge, support one another and feel free to be themselves, with room to contribute your own ideas, too.

Practical details

Location: Fondia Estonia office, Ahtri 6, 10151 Tallinn.
Working hours: Part-time, on-site during office hours a few days a week. We’ll agree on the exact days and hours together.
Salary: €10–12 gross per hour, depending on experience.
Contract: Part-time employment contract.
Start date: January 2027, with the exact date agreed together.

Interested? We’d love to hear from you!

Please submit your CV and a short introduction through this recruitment page by 30 November 2026. We’ll review applications throughout the application period, so we encourage you to apply as soon as possible!

Let us know about your availability, too.

For questions about the role, contact Eneli Perolainen, Baltic Managing Director, eneli.perolainen@fondia.com or +372 512 6707.

Part-time Office Coordinator, Fondia Estonia

Enjoy organizing things and helping others? Join Fondia’s Estonia team as a part-time Office Coordinator in Tallinn and help make everyday office life run smoothly. A great fit alongside your studies!